2 Attachment(s)
TEXLEM Signup - Feb. 3rd, 4th & 5th, 2012 - Let Us Know Who's Going!
Hello Everyone,
REGISTRATION (ROOM/T-SHIRT) CUT-OFF DATE - MONDAY, JANUARY 23rd, 2012.... Anyone attending after this date will not be provided a t-shirt or have likely have access to a room to stay at the venue.
TEXLEM 2012 - San Antonio, TX
February 3,4 & 5, 2012
To be held at:
Urban 15
2500 South Presa
San Antonio, TX
78210
PLEASE PM ME IF YOU PLAN TO ATTEND!, I need to know if you will be bringing any gear, guests, your desired t-shirt size, interest in the lumia workshop, etc.
I will reply to your PM with details on how to make payment. Payment for either members or guests needs to be made via PayPal.
We're very fortunate (and grateful) that the fine folks at Urban 15 have made their facility available to support the hosting of the first "big" LEM in Texas. A big thanks to Tim Walsh and George & Catherine from Urban 15 for making this happen! They also are advocates of the arts, and support the endeavors of artists that work in many mediums, including electronic media - AND they like lasers!!! Please visit their website to see what Urban 15 is all about - www.urban15.org.
PLEASE READ (trying to keep it simple)
This is a NON-PROFIT event. The primary goal is to generate a donation ($25 per attending member) from our group that will be made to Urban 15 for the use of their facility. Once expenses have been met, all other monies left from the event will be provided back to PL in support of the forum. Anticipated expenses include cost for shirts (attending members), the two meals planned, lanyard/badges, etc.
Attending Member Fee - $60
This fee will provide one (1) embroidered, two-color (beefy t) t-shirt, size Small through 6XL, the donation to Urban 15 mentioned above, access to the shows, demos & workshops, the two planned meals & lanyard/badge for the event. This fee will also allow for event/show participation and access to the projection area for equipment setup.
Attending Guest Fee - $20
This fee will not include a shirt, but will allow for access to the shows, demos & workshops, the two planned meals & lanyard/badge for the event. This fee is intended for guests of attending members. No equipment setup access.
For those that register & pay before the cut-off date, the t-shirts will be provided. As is the case in past LEM events, once the cut-off date has passed, no availability of shirts will be guaranteed. Additional shirts can be ordered before the cut-off date, but after that, shirt availability will be unknown. Additional shirts ordered will be $20 each for S-6XL. If you register, but later cannot attend, you'll still get the shirt (if you're in the US). Registration cut-off is MONDAY, JANUARY 23rd, 2012 - Note: registration is not refundable.
Meals, Shows, Demos and Workshops
Tim had a great idea that we should make the schedule a "single-activity" at a time, in the interest of everyone attending, so that no one would miss out on anything. We are going to stick to a schedule as closely as possible to ensure that this happens as planned. We're still working through the details on this, but here's what we are planning towards:
Friday Aternoon - Site arrival & setup. Urban 15 has a front screen, as well as an existing sound system, so no additional sound reinforcement is planned. If you would like to bring another screen or additional sound gear, let's talk. We do expect to have some scaffolding for side projectors.
Friday Evening - Group meal; Texas Chili & fixins' at Urban 15.
Friday Night - Open discussions, some show activity likely.
Saturday Morning - Lumia Workshop & brainstorming sessions. I'm pulling together an optional materials kit for those that want "take-homes" (~$15 kit?), the intent being that you can go home with a lumia wheel, torture tube (maybe more stuff?) if you like. Additional details to follow.
Saturday Afternoon - Product Demos & Buy/Sell/Trade. Additional details to follow.
Saturday Evening - Group meal; Texas BBQ at Urban 15.
Saturday Night - Laser Shows, all types. All submissions welcome. Expect to see Tim's work, as well as some Mike Dunn shows too!.
Sunday Morning - Scanner Tuning Workshop. Tim is planning to walk us through this - not to be missed!.
Sunday Afternoon - Buy/Sell/Trade, Awards, Door prizes & early departure for those that need to leave. Additional details to follow.
Sunday Evening - Meeting wrap-up & San Antonio Riverwalk/Dinner (tenative plans for now)
If there is enough interest, we've discussed organizing an Alamo/Riverwalk visit on Monday. Please let me know if you would like to do this before leaving San Antonio.
PLEASE PM ME IF YOU PLAN TO ATTEND!, I need to know if you will be bringing any gear, guests, your desired t-shirt size, interest in the lumia workshop, etc.
The Fine Print....
No Minors.
110VAC, single-phase access only (unless other arrangements are made).
All attendees will be required to sign a liability waiver.
No smoking in the facility.
The Urban 15 facility was originally a church - We have be asked by the owners to please respect this. No illegal stuff, no pyrotechnics, smoking inside, etc. If you plan on doing anything stupid or dangerous, please don't attend this event.
UPDATE: Due to the ongoing renovations at Urban 15, I have to know who will be staying at the event immediately - if you show up unregistered, without notice, there are no promises that you will be able to stay at the facility. Due to the work involved in prep and clean-up & at the request of the owners of Urban 15, the number of rooms available will be scaled back to meet only what we can confirm with Urban 15 BY MONDAY 1/23/12!
Same as before, six showers (with curtains)/common bathroom down the hall. These rooms have no beds, furniture, etc. We should be able to have four to a room, without it being crowded. It will likely be a little cold, as I'd expect folks in sleeping bags, on the floor, etc. Should any ladies attend, we could likely identify another of the showers in the facility as ladies only. As mentioned before, view this as "indoor camping". There are a number of hotels near the facility, for those that would prefer them. No one is being charged to stay at Urban 15, but please consider providing an additional donation to Urban 15 if you stay there. They have recently experienced several major expenses in the ongoing renovation of the facility, and anything that you can help them with would be appreciated by them. It would be nice to return to this facility in the future. All rooms are on a first-come, first-serve basis, determined by those registering/paying first and CONFIRMING NO LATER THAN MONDAY, JANUARY 23rd, 2012!
Len has pictures of the Urban 15 interior/exterior that he will post to this thread next. Parking is limited in the facility lot, but should be possible near the building as long as no driveways are blocked.
Please keep the discussion for TEXLEM to this thread going forward. That cover's it for now, more details will be forthcoming.... I will list anticipated attendees as known.
Attendee/Name * Status * Shirt * Staying at Urban 15
Bradfo69/Brad * PAID * S * Yes
Buffo/Adam * PAID * XL * No
Displaser/Greg * PAID * 2XL * Yes
Hakzaw1/Len * PAID * 3XL * Yes
^ Guest/Jack * PAID * ? * Yes
LaserWizard/Tim * PAID * M * No
^ Guest/Dan * PAID * ? * No
^ Guest/James * PAID * ? * No
Mark * PAID * ? * Yes
Opcom/Patrick * PAID * 5XL * Yes
^ Guest/Jacob * PAID * ? * Yes
Platinum/Jonathan * PAID * ? * Yes
PontiacC5/Derrick * PAID * ? * Yes
PrismaticMagic/Chris * PAID * ? * No
^Guest/David * PAID * ? * No
Robert * PAID * XL * Yes
Rodman1369/Rodney * PAID * ? * Yes
Sugeek/Adam * PAID * ? * Yes
Plus a host of other laser folks expected!
Proposed T-Shirt Design:
REVISED ARTWORK PENDING.... No embroidered shirts possible - we did not meet the 18 shirt minimum to allow for this. Shirts will be direct printed onto white cotton, pre-shrunk t-shirts. Unfortunately, this cannot be done on black shirts, so we will go to a white shirt instead. Maybe next year....
CHANGED! White t-shirt, black and red design. No other design were submitted, so it will be the outline of Texas with the "TEXLEM 2012" in a 4" diameter on the shirts.
Computer/Internet issues....
At the moment, we have no ILDA buffer box to work with for this event (Correction: Bradfo69 may be able to provide this), nor is there WiFi access at the Urban 15 venue. We're open to suggestions on how we set things up, but also debating how to best coordinate things, how many projectors on at a time, etc. Tim has an event planned for the same weekend, so we would encourage people bringing their gear if possible, as we may not have as much equipment onsite as originally planned.
Please try to attend if you can - It's going to be a great LEM!
Greg
Note: Artwork & shirt are changing (I am unable to delete earlier shirt shown below)
